The purpose of this website is to support the Local Authorities of Ireland in requesting the public to offer the use of their vacant property in the Republic of Ireland specifically to help accommodate those temporarily displaced by the war in Ukraine. The website collects information volunteered by you, which is described in detail below, and enables Data Processors and Data Sub-processors, also specified below, to process your offer and track it through stages including contacting you in relation to your offer, having the offered property inspected, and allocating the property to a beneficiary.
Specifically, the personal data you will be requested to volunteer through this website includes; your name, your home Eircode/ address/ Local Authority (e.g. Sligo County Council, Dublin City Council, etc), your contact phone number (landline and/or mobile number), your e-mail address, the Eircode/ address/ Local Authority of the property (or properties) you are offering for use by those temporarily displaced by the war in Ukraine, and an indication of whether you are enabled to offer the property (or properties) by ownership or consent. The data you volunteer will only be processed for the purposes you provided it.
Apart from the personal information you expressly volunteer through the website interface, we routinely collect and process statistical user information (your IP address, web browser version, pages visited, etc). This is done only to prevent cyber-attacks against this website, and also to support our efforts to provide optimal user experience. It is our policy never to disclose such information in respect of individual website visitors to any third party obliged to disclose such information by a rule of law.
In order to process your offer of property such that it may be allocated to beneficiaries temporarily displaced by the war in Ukraine, the data you volunteer through this website is shared, under the strict protection of Data Processing Agreements, with the following entities:
The Department of Children, Equality, Disability, Integration, and Youth (hereafter (DCEDIY)) governs the collection and processing of this data. DCEDIY is the Data Controller. DCEDIY has provisioned for local authorities to collect and process the data you provide such that they can match offered properties with beneficiaries (specifically, those who are temporarily displaced by the war in Ukraine). Your local authority is the Data Processor. Your local authority may contact you in relation to your offer of property using the contact details you provide through this website. Further, DCEDIY have provisioned for the Local Government Management Agency (hereafter, LGMA) to act as a Sub-Processor of the information you provide to support local authorities in collecting and processing the information noted in the “Collection and use of personal information” section below. The LGMA has been asked to collect and process your personal data on behalf of all 31 local authorities in the Republic of Ireland. Each of the 31 local authorities has been engaged by DCEDIY, as the data controller, to provide the service described herein to temporarily displaced beneficiaries at a local level. This Privacy Statement subsumes the LGMA's general privacy statement which you can find here.
We respect your right to privacy and will not collect any personal information about you through this website, save for the data you volunteer. Any personal information which you volunteer will be treated with the highest standards of security and confidentiality, strictly in accordance with the Data Protection Acts, 1988 - 2018 and in the context of the Temporary Protection Directive (2001/55/EC) and Council Implementing Decision (EU) 2022/383 of 4 March 2022 (OJ No. L 71, 4.3.2022, p.1.). The data you volunteer will only be processed for the purposes you provided it - the lawful basis for processing your personal data is provided for by GDPR Article 6 (1)(c)
The personal data you volunteer will only be retained, in accordance with the National Retention Policy for Local Authority Records, for the duration in which your offered property is being used by temporary displaced beneficiaries plus a further seven years. Following this period, the personal data you volunteer will be anonymised before being archived.
As noted in the LGMA's general privacy statement, which is subsumed by this privacy statement, you have the right to request that the LGMA restricts the processing of your data (GDPR Article 13 (2)(b)), and to lodge a complaint with a supervisory authority (GDPR Article 13 (2)(d)) - please review the LGMA's general privacy statement here.
Data Protection Officer
Local Government Management Agency,
35-39 Usher's Quay,
Dublin 8, D08 XKP7
Phone: 01 633 2200 | Email:[email protected]